EVENTUAL CHECKLIST FOR EFFORTLESS OFFICE RELOCATION
Have you thought about how inspiring and motivating would it feel to shift to a brand new office for your business with your employees? On the contrary, it is a nightmare for you if you are responsible for taking up the task efficiently by managing and checking on every detail of relocating your office. The ultimate key to an effective office shifting process is by preparing fastidious planning and through the right communication process. For office packing and moving to be more successful, you need to make the relocation process manageable by breaking it down into different stages for smooth shifting. There are quite a lot of things to do while relocating your office with lots of little involved. Keep scrolling to know more about managing relocation tasks by getting ready to handle any kind of mishaps with hassle-free planning tips:
CREATING AN IDEAL OFFICE RELOCATION CHECKLIST
To help yourself with the daunting office moving process seamlessly, plan the office relocation as early as possible by locking in your moving date and inform your landholder about ending your lease. It is always ideal to plan to move your office three to six months prior to the relocating date for efficient planning and relocation with the help of highly recommended office relocating companies:
STAFF-AWARENESS
After finalizing the exact date for relocation, you need to notify your staff as soon as possible regarding the new location by making them optimistic about it and planning the process accordingly. Create an inner feeling for your employees by making them understand that the relocation is not just a positive step for the organization but also for its employees by altering their daily boring routine to a fresh change. Try to be transparent with your employees while explaining the reason behind shifting your current office by integrating them as a major part of your company. Lend ears to their opinions and suggestions by getting them involved in the process for keeping them, excited and updated about the movement. Relocation of your office can be an enthusiastic task when done precisely with increased willingness and corporation of your employees.
SETTING UP YOUR MOVEMENT TEAM
Assign a team of staff members to delegate the tasks and help coordinate the move. This major task can be now simplified with many hands working on it for handling various tasks and arranging regular meetings to get updated about the moving process for making it uncomplicated. You need to keep a check on packing the possessions of your employees. Make sure to update any changes to your moving squad by keeping them in the loop for faster and well-executed movement of office goods. Keep the team updated about the labeling of various office appliances with proper and safe packing procedures.
BUDGET-PLANNING
Setting up and studying the budget should be the first thing you do before planning relocation of your office space by being realistic and setting up the contingency fund to cover any unforeseen cost. It can cost a little too much if not planned beforehand but a well-planned and creative budget planning helps to eliminate the stress in the process. The organized step-by-step process with a comprehensive budget prepared helps you to spend sufficiently at every phase of relocating your office by cutting down extra charges. Last-minute troubles due to improper budgeting can lead to delaying your moving process thereby affecting your business running and eventually being forced to pay for anything that comes on your way to tackle the situation. Along with this, you need to add in for the extra cost of new or replaced equipment or products you need at your new office location along with the office rent.
BOOK PROFESSIONAL OFFICE REMOVALIST
Book for a reputable removalist that specializes in office removals right after you fix a date for moving out. It is always the best option to hire an office removalist for avoiding chaos and confusion while relocating, especially if that is your first shifting process. Organized and efficient services are possible with expert movers with flexible timings according to your convenience. They help to offer extra care for all your confidential documents and belongings while moving with proper tags and classification of office equipment. They have necessary sources to accommodate the company’s possessions that fit the definite needs and requirements.
GETTING RID OF UNNECESSARY EQUIPMENT
Declutter your office space by getting rid of the unwanted old chairs or tables by avoiding paying for the transportation of those items. Clearing out the old fancy furniture can create a novel environment for the employees. Have a clear picture of what you want and don’t want in your new office. You can either sell the unwanted items to your staff or put them for online sale to make up for some relocation charge. Also, you need to keep in mind to order the replacement equipment earlier as it might take a long time for the shipping process.
REDIRECTING MAIL AND NEW ADDRESS
Contact your post office to arrange your mail to be redirected to your new address and remember to check for a new landline number and internet connection as soon as you move into your new office. Keep your clients informed about your updated address by giving them updated details to know your new location by re-installing the phone system you have. Business mail redirection is very important when it comes to relocating your current office and can be carried out either while planning for your relocation process or after that
DECOMMISSION THE IT SYSTEM
Back up all your computers and remind your employees to remove all the USBs and CDs from their machines and either enlist the services of a professional or someone from your IT department to decommission all the computers. Make sure you plan well carrying out the task for setting up desktops and IT systems either through your staff or using external help through IT experts.
TOP 10 POINTS TO BE NOTED WHILE MOVING YOUR OFFICE
With the most beneficial checklist mentioned above, do not let the details fall through the crack with the most commonly practiced mistakes while shifting your office to a new location by being subjected to unnecessary downtime. Some of the risky challenges you need to eliminate are:
- Trying to carry out the whole process like a pro
- Neglecting the IT needs that usually lead to disruptions in productivity
- Creating an impractical budget plan
- Not ensuring the willingness of employees for relocating the office
- Not adding tags or label to the packed product
- Saying no to the packing and moving company for heavy load
- Randomly selecting the moving company without extensive research
- Adding junk to the moving package
- Not insuring your moving process
- Not sticking to the timeline
CONCLUSION
Regardless of the size of your company, office moving requires a lot of time and energy with group effort for a successful moving. You need to coordinate the moving with as much as planning you can for an organized and hassle-free process from the early stage. This will come in handy once you identify the potential zones where you need extra care and security by making it not as hectic as it sounds. Ensuring correct communication with your moving group and transporting company results in a successful moving of your office smoothly and safely.
